The default Dataverse storage limits for Dynamics 365 Sales Premium are going up on April 15, 2026. No action required, but that doesn’t mean there’s nothing to think about. In fact, this change raises a more important question that most organizations aren’t asking yet.
What changed: the numbers at a glance
Microsoft has announced a set of Dataverse storage capacity increases for Dynamics 365 Sales Premium license holders, effective April 15, 2026 (Message ID: MC1253515). The change is automatic; it will appear in the Power Platform Admin Center without any configuration from your side.
| Storage Type | Before | After (Apr 15, 2026) | Change |
| Base tenant storage | 30 GB | 45 GB | +50% |
| Per-user (Sales Premium) | 250 MB | 500 MB | +100% |
| Dataverse file storage | 40 GB | 60 GB | +50% |
To put those per-user numbers in a practical context: a 100-user Sales Premium tenant moves from approximately 55 GB to roughly 95 GB of total pooled storage — nearly double, at no additional cost and with no migration effort.
Quick note on storage types: Dataverse separates storage into two buckets. Database storage holds structured CRM records, contacts, accounts, opportunities, and activity logs. File storage holds unstructured data: email attachments, note attachments, and sales literature files. This update increases both, but the file storage jump is where most orgs will feel the most immediate relief.
How does this operationally affect your Dynamics 365 environment
The impact of this change varies significantly depending on where your org currently sits relative to its storage limits. Here are the four scenarios worth thinking through.
If you’re currently over your storage limit or receiving capacity alerts
The April 15 increase will provide automatic relief. Once the new entitlements appear in your Power Platform Admin Center, your tenant-level storage overage should resolve without any admin intervention. You don’t need to delete data, purchase add-ons, or file a support request. Monitor your Admin Center dashboard in the days following the release date to confirm the updated figures are reflected.
If you’re currently paying for storage add-ons
This is the scenario that warrants the most immediate attention. If your organization purchased additional Dataverse capacity add-ons to cover overage, you may now be paying for capacity you no longer need. Run a storage report in Power Platform Admin Center before April 15 to baseline your current usage, then compare post-update to determine whether your add-ons can be reduced or eliminated. At roughly $2 per GB per month for file storage add-ons and $40 per GB per month for database add-ons, even a modest reduction can meaningfully lower your annual licensing spend.
Action item: If you’ve purchased Dataverse storage add-ons, audit your capacity allocation in the Power Platform Admin Center within two weeks of April 15. Depending on your usage profile, you may be able to reduce or eliminate those add-ons entirely.
The structural problem this update doesn’t solve
It’s worth being direct about what this update actually changes versus what it doesn’t.
Dataverse is engineered as a premium transactional data store, it’s built for structured relational data with strong governance, role-based security, and tight integration with the Power Platform. That engineering is what makes it the right place for your CRM records. It is not, however, the right place for files. Dataverse file storage is priced accordingly: add-on capacity runs at $2 per GB per month, which is a reasonable cost for structured data governed at that level, but an expensive proposition for PDFs, contract drafts, and email attachments that belong in a file system.
| STORAGE TYPE | COST PER GB / MONTH |
| Dataverse database storage | ~$40 / GB / month |
| Dataverse file storage | ~$2 / GB / month |
| SharePoint / Azure Blob Storage | ~$0.20 / GB / month |
Storage cost comparison per GB per month. SharePoint and Azure Blob Storage are up to 200x cheaper than Dataverse database storage for file data.
The right architecture for a mature Dynamics 365 deployment separates concerns clearly: structured CRM data, records, relationships, activity metadata, AI outputs belong in Dataverse. Unstructured files, attachments, documents, email body, belong in SharePoint, Azure Blob, or similar file-optimized storage. The two systems are complementary, not interchangeable.
This Microsoft update gives you more Dataverse headroom. It does not change the cost structure, and it does not prevent files from filling that headroom again. For organizations without a deliberate attachment management strategy, the pattern will simply repeat on a longer cycle.
How Attach2Dynamics helps you protect the new headroom
Attach2Dynamics is a Microsoft Marketplace Certified App that routes attachments out of Dynamics 365 file storage and into the right place for files, SharePoint, Azure Blob Storage, or Dropbox while keeping those files fully accessible from within CRM. Users never notice the difference; files appear in a familiar interface inside Dynamics 365, accessible via the same records they’ve always used.
Here’s how it addresses the specific challenge this update raises.
| Feature | What it does |
| Real-time offload | Attachments are automatically routed to SharePoint, Azure Blob, or Dropbox at the moment of upload; they never land in Dataverse file storage. |
| Bulk migration | Historical attachments already in Dataverse can be migrated in batch using date-range and entity-type filters, without disrupting daily CRM operations. |
| Access stays in CRM | Files stored externally remain fully accessible from within Dynamics 365 via the Attach2Dynamics interface preview, download, rename, and share without leaving CRM. |
| Security templates | Role-based access control lets admins define upload, download, delete, and share permissions consistent with the existing Dynamics 365 security model. |
What to do before April 15: 2026 admin checklist
Whether or not you deploy an attachment management solution, there are steps every Dynamics 365 admin should take in the lead-up to this update.
|
1 |
Run a baseline storage report today
In Power Platform Admin Center → Licensing → Dataverse, capture your current database, file, and log usage by environment. This gives you a clean before/after comparison once the new entitlements land on April 15. |
|
2 |
Audit any active storage add-ons
Check the Add-ons tab in the Capacity section. If you’re paying for additional Dataverse capacity, review whether the April 15 increase covers your overage. You may be able to remove or reduce add-ons after the update takes effect. |
|
3 |
Flag environments above 70% file storage utilization
The new 60 GB file limit still has a ceiling. Environments already at 70%+ of the old 40 GB limit need proactive attention; they’ll reach the new ceiling faster than you expect with normal usage. |
|
4 |
Check AI and Copilot storage consumption separately
In your environment analytics, look for the DataverseSearch table and any AI-generated log tables. These often aren’t visible in standard storage reports but can consume several gigabytes in AI-enabled tenants. |
|
5 |
Evaluate whether you have an attachment management strategy
If your org doesn’t have a defined approach to where files live in the CRM ecosystem, now is the right time to establish one. The Microsoft update provides breathing room; an attachment management solution ensures you make lasting use of it. |
The right way to think about this update
This is a meaningful and welcome change. Microsoft is responding to real pressure from AI adoption, from partner feedback, from the structural reality that modern Dynamics 365 deployments consume more storage than they did three years ago. Getting 50% more file storage and double the per-user allocation at no additional cost is a genuine improvement in value for Sales Premium license holders.
But storage hygiene matters more at scale, not less. The orgs that will get the most out of this update are the ones that treat it as an opportunity to establish a deliberate storage architecture, one where Dataverse holds what it’s built for, and files live where files belong. More headroom is only an asset if you’re thoughtful about how it gets used.
If you’re managing a Dynamics 365 environment where attachment and file storage are recurring concerns, Attach2Dynamics is purpose-built for exactly this problem. The solution is available on Microsoft Marketplace with a 15-day free trial.
Ready to evaluate Attach2Dynamics?
If you’re managing Dynamics 365 file storage growth and want to see how Attach2Dynamics handles attachment offloading and bulk migration in your environment, start with a free 15-day trial on Microsoft Marketplace or Inogic website.