{"id":34019,"date":"2023-02-15T16:44:04","date_gmt":"2023-02-15T11:14:04","guid":{"rendered":"https:\/\/www.inogic.com\/blog\/?p=34019"},"modified":"2024-04-17T14:52:19","modified_gmt":"2024-04-17T09:22:19","slug":"resolve-sharepoint-document-library-limit-by-creating-custom-sharepoint-library-structures-within-microsoft-dynamics-365-crm","status":"publish","type":"post","link":"https:\/\/www.inogic.com\/blog\/2023\/02\/resolve-sharepoint-document-library-limit-by-creating-custom-sharepoint-library-structures-within-microsoft-dynamics-365-crm\/","title":{"rendered":"Resolve SharePoint Document Library Limit by creating custom SharePoint library structures within Microsoft Dynamics 365 CRM!"},"content":{"rendered":"

\"SharePoint<\/a><\/p>\n

James, a sales manager at Datum Corporation, uses Microsoft Dynamics 365 SharePoint Integration to store and manage CRM documents\/attachments in SharePoint<\/a>. But over time, he outgrew the Microsoft recommended SharePoint document library limit of 5,000 items.<\/p>\n

Although you can add up to 30 million items per library or list, Microsoft recommends a general document library limit of 5,000 items per list or library, above which you will have to deal with problems like not being able to view more than 5,000 items in a library, facing errors creating unique permissions for the folders, and performing actions such as renaming or moving files within the library taking a lot of time because of servers getting overloaded.<\/p>\n

Therefore, Microsoft has placed the 5,000 items limit to give users a smooth experience with the SharePoint document library by maintaining server performance and allowing users to access the library quickly and not because of the common misconception of a storage capacity limit.<\/p>\n

Unfortunately, Microsoft Dynamics 365 SharePoint integration does not have any out-of-the-box functionality to allow users to store more than the SharePoint document library limit of 5,000 items <\/strong>without having to deal with all the problems that come with it. And also, there is no way to overcome the unique permissions limit for 50,000 items per document library or list<\/strong>.<\/p>\n

So, when James was looking for solutions to overcome these SharePoint limitations. Brad, a sales executive at Datum Corporation, told him about SharePoint Security Sync\u2019s<\/a> limitless document management capabilities and how it can help their organization overcome SharePoint document library limit and unique permissions limit by creating customized folder structures<\/a> based on the organization\u2019s document management needs to store files across various libraries and avoid hitting the 5,000 item limit.<\/p>\n

If, like James, you are also curious to know more about SharePoint Security Sync, then keep scrolling.<\/p>\n

SharePoint Security Sync<\/a> is a Microsoft AppSource<\/a> Preferred comprehensive solution for integrating Microsoft Dynamics 365 CRM with SharePoint for managing documents and their user privileges. With SharePoint Security Sync, James can automatically sync user security privileges set in Microsoft Dynamics 365 CRM with the document access permissions in SharePoint.<\/p>\n