{"id":21030,"date":"2019-11-07T11:57:02","date_gmt":"2019-11-07T11:57:02","guid":{"rendered":"https:\/\/www.inogic.com\/blog\/?p=21030"},"modified":"2019-11-07T11:57:02","modified_gmt":"2019-11-07T11:57:02","slug":"optional-price-lists-new-dynamics-365-crm-wave-2-release-feature","status":"publish","type":"post","link":"https:\/\/www.inogic.com\/blog\/2019\/11\/optional-price-lists-new-dynamics-365-crm-wave-2-release-feature\/","title":{"rendered":"Optional Price Lists – New Dynamics 365 CRM Wave 2 Release feature"},"content":{"rendered":"

Introduction<\/h2>\n

Wave 2 Release for Dynamics 365 is now available for preview and one of the new helpful features released is the ability to make price list optional for opportunities, quotes, orders, or invoices. This feature will streamline the product adding capability, making it quicker for the salesperson to add Products.<\/p>\n

This feature works in both classic and unified interface. This feature can be turned on or off by the System Administrator from two different places depending on Classic or Unified Interface.<\/p>\n

Now, let\u2019s see how it is done.<\/p>\n

Classic Interface:<\/strong> Navigate to Settings -> Administration -> System Settings. Under Sales Tab, under \u2018Make price lists optional\u2019 set the\u00a0Allow line item creation without an associated price list<\/strong>\u00a0option to\u00a0\u2018Yes<\/strong>\u2019 in order to enable this feature.<\/p>\n

\"Wave<\/p>\n

Unified Interface<\/strong>: Open the Sales Hub App, navigate to the App Settings area -> Product Catalog Settings. Under \u2018Make price lists optional\u2019 set the\u00a0Allow line item creation without an associated price list<\/strong>\u00a0option to\u00a0\u2018Yes<\/strong>\u2019 in order to enable this feature.<\/p>\n

\"Wave<\/p>\n

Now before this feature was released, the Price per Unit with currency were updated by following the steps below:<\/p>\n

    \n
  1. Initially, currency is selected on an opportunity, quote, order, or invoice.<\/li>\n
  2. Based on this currency selected, a Price List needs to be selected for these entities i.e. the currency on the Price List should match with the currency on opportunity, quote, order, or invoice.<\/li>\n
  3. The Price per Unit of the Product is updated on these entities from Price List Item.<\/li>\n<\/ol>\n

    Thus a Price List was an integral part of these entities. So, how will Product currency be updated and the Product cost be calculated with this new feature where Price List is optional?<\/p>\n

    The answer is as follows:<\/p>\n

      \n
    1. The currency in Price per Unit is updated from currency selected on opportunity, quote, order, or invoice.<\/li>\n
    2. Price per Unit in Product Line Item is updated from Amount value set in the Default Price List Item for the Product.<\/li>\n<\/ol>\n

      Since this feature is still in Early Access phase, there are few kinks to this functionality which needs straightening. However, general workings can be explained as below:<\/p>\n

      Consider a Product with Default Price List set as \u2018France Bill Rates\u2019 and the Amount set in Price List Item for this Product is 1000.<\/p>\n

      \"Wave<\/p>\n

      \"Wave<\/p>\n

      Now with this new feature activated, i.e. making the Price List optional, when a new opportunity is created:<\/p>\n

      1<\/strong>. The Price List is no longer a required field in Product Line Items:<\/p>\n

      \"Wave<\/p>\n

      2<\/strong>. On selecting the Product in Opportunity Line:<\/p>\n

        \n
      1. \n
          \n
        1. The currency in Price per Unit is updated from currency selected on opportunity which was Euro<\/li>\n
        2. Price per Unit in Product Line Item is updated from Amount value set in the Default Price List which was \u2018France Bill Rates\u2019<\/li>\n
        3. The Pricing is switched from \u2018Use Default\u2019 to \u2018Override Price\u2019<\/li>\n<\/ol>\n<\/li>\n<\/ol>\n

          \"Wave<\/p>\n

          \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u00a0 \u2193<\/strong><\/h1>\n

          \"Wave<\/p>\n

          Thus, this feature will enable the salesperson to streamline Create and Add capability by creating multiple product line items, which can be a repetitive task. This will empower the salesperson to make quick decisions as it is not necessary to remember the price in various Price Lists.<\/p>\n

          Please Note:<\/strong><\/p>\n

          1<\/strong>. The currency set on the Default Price List should be the same as the currency set on the opportunity, quote, order, or invoice. If this is done, the Price per Unit gets the currency from opportunity, quote, order, or invoice and Amount value from Default Price List Item for the Product. Please find the following example for reference:<\/p>\n