{"id":20998,"date":"2019-11-01T12:25:49","date_gmt":"2019-11-01T12:25:49","guid":{"rendered":"https:\/\/www.inogic.com\/blog\/?p=20998"},"modified":"2021-07-27T07:27:58","modified_gmt":"2021-07-27T07:27:58","slug":"auto-capturing-emails-in-dynamics-365-crm","status":"publish","type":"post","link":"https:\/\/www.inogic.com\/blog\/2019\/11\/auto-capturing-emails-in-dynamics-365-crm\/","title":{"rendered":"Auto Capturing Emails In Dynamics 365 CRM"},"content":{"rendered":"<h2>Introduction<\/h2>\n<p style=\"text-align: justify;\">If you are looking to keep your email messages private then here is the latest feature of Dynamics 365 CRM &#8211; <strong>\u2018Auto Capture\u2019<\/strong> by which you can view and keep your email message private against relevant entity record unless you convert it into Tracked email.<\/p>\n<p><strong>Note: To use this feature, make sure your Server Side Sync is configured with your environment.<\/strong><\/p>\n<p><strong><u>Steps to Configure Auto Capture:<\/u><\/strong><\/p>\n<p><strong>1<\/strong>. Login to your Dynamics 365 environment. Go to settings -&gt;Administration -&gt; System Settings -&gt; select Preview tab -&gt; Accept license terms -&gt; select option Yes for Organization Insights Preview as given in below screenshot:<\/p>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-20983\" style=\"border: 1px solid #0a0a0a; padding: 1px; margin: 1px;\" src=\"https:\/\/www.inogic.com\/blog\/wp-content\/uploads\/2019\/11\/1Auto-Capturing-Emails-In-Dynamics-365.png\" alt=\"Auto Capturing Emails In Dynamics 365\" width=\"815\" height=\"439\" srcset=\"https:\/\/www.inogic.com\/blog\/wp-content\/uploads\/2019\/11\/1Auto-Capturing-Emails-In-Dynamics-365.png 815w, https:\/\/www.inogic.com\/blog\/wp-content\/uploads\/2019\/11\/1Auto-Capturing-Emails-In-Dynamics-365-300x162.png 300w, https:\/\/www.inogic.com\/blog\/wp-content\/uploads\/2019\/11\/1Auto-Capturing-Emails-In-Dynamics-365-768x414.png 768w, https:\/\/www.inogic.com\/blog\/wp-content\/uploads\/2019\/11\/1Auto-Capturing-Emails-In-Dynamics-365-660x356.png 660w\" sizes=\"(max-width: 815px) 100vw, 815px\" \/><\/p>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-20984\" style=\"border: 1px solid #0a0a0a; padding: 1px; margin: 1px;\" src=\"https:\/\/www.inogic.com\/blog\/wp-content\/uploads\/2019\/11\/2Auto-Capturing-Emails-In-Dynamics-365.png\" alt=\"Auto Capturing Emails In Dynamics 365\" width=\"1401\" height=\"563\" srcset=\"https:\/\/www.inogic.com\/blog\/wp-content\/uploads\/2019\/11\/2Auto-Capturing-Emails-In-Dynamics-365.png 1401w, https:\/\/www.inogic.com\/blog\/wp-content\/uploads\/2019\/11\/2Auto-Capturing-Emails-In-Dynamics-365-300x121.png 300w, https:\/\/www.inogic.com\/blog\/wp-content\/uploads\/2019\/11\/2Auto-Capturing-Emails-In-Dynamics-365-768x309.png 768w, https:\/\/www.inogic.com\/blog\/wp-content\/uploads\/2019\/11\/2Auto-Capturing-Emails-In-Dynamics-365-1024x412.png 1024w, https:\/\/www.inogic.com\/blog\/wp-content\/uploads\/2019\/11\/2Auto-Capturing-Emails-In-Dynamics-365-660x265.png 660w\" sizes=\"(max-width: 1401px) 100vw, 1401px\" \/><\/p>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-20985\" style=\"border: 1px solid #0a0a0a; padding: 1px; margin: 1px;\" src=\"https:\/\/www.inogic.com\/blog\/wp-content\/uploads\/2019\/11\/3Auto-Capturing-Emails-In-Dynamics-365.png\" alt=\"Auto Capturing Emails In Dynamics 365\" width=\"998\" height=\"288\" srcset=\"https:\/\/www.inogic.com\/blog\/wp-content\/uploads\/2019\/11\/3Auto-Capturing-Emails-In-Dynamics-365.png 998w, https:\/\/www.inogic.com\/blog\/wp-content\/uploads\/2019\/11\/3Auto-Capturing-Emails-In-Dynamics-365-300x87.png 300w, https:\/\/www.inogic.com\/blog\/wp-content\/uploads\/2019\/11\/3Auto-Capturing-Emails-In-Dynamics-365-768x222.png 768w, https:\/\/www.inogic.com\/blog\/wp-content\/uploads\/2019\/11\/3Auto-Capturing-Emails-In-Dynamics-365-660x190.png 660w\" sizes=\"(max-width: 998px) 100vw, 998px\" \/><\/p>\n<p><strong>2<\/strong>. Select Sales Hub app in UCI interface. Go to Sales insights Settings in Area -&gt; Select Global settings under Sales Insights. You will then find option for \u2018Auto Capture\u2019 as given in following screenshot. Click on \u2018I Accept\u2019 button.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-20986\" style=\"border: 1px solid #0a0a0a; padding: 1px; margin: 1px;\" src=\"https:\/\/www.inogic.com\/blog\/wp-content\/uploads\/2019\/11\/4Auto-Capturing-Emails-In-Dynamics-365.png\" alt=\"Auto Capturing Emails In Dynamics 365\" width=\"1331\" height=\"651\" srcset=\"https:\/\/www.inogic.com\/blog\/wp-content\/uploads\/2019\/11\/4Auto-Capturing-Emails-In-Dynamics-365.png 1331w, https:\/\/www.inogic.com\/blog\/wp-content\/uploads\/2019\/11\/4Auto-Capturing-Emails-In-Dynamics-365-300x147.png 300w, https:\/\/www.inogic.com\/blog\/wp-content\/uploads\/2019\/11\/4Auto-Capturing-Emails-In-Dynamics-365-768x376.png 768w, https:\/\/www.inogic.com\/blog\/wp-content\/uploads\/2019\/11\/4Auto-Capturing-Emails-In-Dynamics-365-1024x501.png 1024w, https:\/\/www.inogic.com\/blog\/wp-content\/uploads\/2019\/11\/4Auto-Capturing-Emails-In-Dynamics-365-660x323.png 660w\" sizes=\"(max-width: 1331px) 100vw, 1331px\" \/><\/p>\n<p><strong>3<\/strong>. After that Enable \u2018Auto Capture\u2019.<\/p>\n<p style=\"padding-left: 120px;\"><img decoding=\"async\" class=\"aligncenter size-full wp-image-20987\" style=\"border: 1px solid #0a0a0a; padding: 1px; margin: 1px;\" src=\"https:\/\/www.inogic.com\/blog\/wp-content\/uploads\/2019\/11\/5Auto-Capturing-Emails-In-Dynamics-365.png\" alt=\"Auto Capturing Emails In Dynamics 365\" width=\"386\" height=\"321\" srcset=\"https:\/\/www.inogic.com\/blog\/wp-content\/uploads\/2019\/11\/5Auto-Capturing-Emails-In-Dynamics-365.png 386w, https:\/\/www.inogic.com\/blog\/wp-content\/uploads\/2019\/11\/5Auto-Capturing-Emails-In-Dynamics-365-300x249.png 300w\" sizes=\"(max-width: 386px) 100vw, 386px\" \/><\/p>\n<p><strong>4<\/strong>. Now click on settings icon and select Personalization Settings as shown in below screenshot:<\/p>\n<p style=\"padding-left: 80px;\"><img decoding=\"async\" class=\"aligncenter size-full wp-image-20988\" style=\"border: 1px solid #0a0a0a; padding: 1px; margin: 1px;\" src=\"https:\/\/www.inogic.com\/blog\/wp-content\/uploads\/2019\/11\/6Auto-Capturing-Emails-In-Dynamics-365.png\" alt=\"Auto Capturing Emails In Dynamics 365\" width=\"500\" height=\"284\" srcset=\"https:\/\/www.inogic.com\/blog\/wp-content\/uploads\/2019\/11\/6Auto-Capturing-Emails-In-Dynamics-365.png 500w, https:\/\/www.inogic.com\/blog\/wp-content\/uploads\/2019\/11\/6Auto-Capturing-Emails-In-Dynamics-365-300x170.png 300w\" sizes=\"(max-width: 500px) 100vw, 500px\" \/><\/p>\n<p><strong>5<\/strong>. Select Email tab in Set Personal Options.<\/p>\n<ol>\n<li style=\"list-style-type: none;\">\n<ul>\n<li>Select All email messages to Track.<\/li>\n<li>By default Create is checked and Contact option is selected For Automatically Create records in Microsoft Dynamics 365 when an email enters into the system.<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<p>Refer below screen shot:<\/p>\n<p style=\"padding-left: 40px;\"><img decoding=\"async\" class=\"aligncenter size-full wp-image-20989\" style=\"border: 1px solid #0a0a0a; padding: 1px; margin: 1px;\" src=\"https:\/\/www.inogic.com\/blog\/wp-content\/uploads\/2019\/11\/7Auto-Capturing-Emails-In-Dynamics-365.png\" alt=\"Auto Capturing Emails In Dynamics 365\" width=\"603\" height=\"387\" srcset=\"https:\/\/www.inogic.com\/blog\/wp-content\/uploads\/2019\/11\/7Auto-Capturing-Emails-In-Dynamics-365.png 603w, https:\/\/www.inogic.com\/blog\/wp-content\/uploads\/2019\/11\/7Auto-Capturing-Emails-In-Dynamics-365-300x193.png 300w\" sizes=\"(max-width: 603px) 100vw, 603px\" \/><\/p>\n<p>Click on \u2018Ok\u2019 to save the changes.<\/p>\n<p><strong>6<\/strong>. You will be now able to view emails against that record under Timeline as shown in below screen shot:<\/p>\n<p style=\"padding-left: 80px;\"><img decoding=\"async\" class=\"aligncenter size-full wp-image-20990\" style=\"border: 1px solid #0a0a0a; padding: 1px; margin: 1px;\" src=\"https:\/\/www.inogic.com\/blog\/wp-content\/uploads\/2019\/11\/8Auto-Capturing-Emails-In-Dynamics-365.png\" alt=\"Auto Capturing Emails In Dynamics 365\" width=\"520\" height=\"329\" srcset=\"https:\/\/www.inogic.com\/blog\/wp-content\/uploads\/2019\/11\/8Auto-Capturing-Emails-In-Dynamics-365.png 520w, https:\/\/www.inogic.com\/blog\/wp-content\/uploads\/2019\/11\/8Auto-Capturing-Emails-In-Dynamics-365-300x190.png 300w\" sizes=\"(max-width: 520px) 100vw, 520px\" \/><\/p>\n<p>Auto captured mail comes with the label \u2018Untracked Email from undefined\u2019. You can track it by clicking message symbol in the top right corner, as shown in below screenshot:<\/p>\n<p style=\"padding-left: 80px;\"><img decoding=\"async\" class=\"aligncenter size-full wp-image-20991\" style=\"border: 1px solid #0a0a0a; padding: 1px; margin: 1px;\" src=\"https:\/\/www.inogic.com\/blog\/wp-content\/uploads\/2019\/11\/9Auto-Capturing-Emails-In-Dynamics-365.png\" alt=\"Auto Capturing Emails In Dynamics 365\" width=\"526\" height=\"316\" srcset=\"https:\/\/www.inogic.com\/blog\/wp-content\/uploads\/2019\/11\/9Auto-Capturing-Emails-In-Dynamics-365.png 526w, https:\/\/www.inogic.com\/blog\/wp-content\/uploads\/2019\/11\/9Auto-Capturing-Emails-In-Dynamics-365-300x180.png 300w\" sizes=\"(max-width: 526px) 100vw, 526px\" \/><\/p>\n<p>After tracking, it will sync the record from Dynamics 365 and populate and change label to Email from contact\/account or whoever the sender of email etc.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-20992\" style=\"border: 1px solid #0a0a0a; padding: 1px; margin: 1px;\" src=\"https:\/\/www.inogic.com\/blog\/wp-content\/uploads\/2019\/11\/10Auto-Capturing-Emails-In-Dynamics-365.png\" alt=\"Auto Capturing Emails In Dynamics 365\" width=\"825\" height=\"539\" srcset=\"https:\/\/www.inogic.com\/blog\/wp-content\/uploads\/2019\/11\/10Auto-Capturing-Emails-In-Dynamics-365.png 825w, https:\/\/www.inogic.com\/blog\/wp-content\/uploads\/2019\/11\/10Auto-Capturing-Emails-In-Dynamics-365-300x196.png 300w, https:\/\/www.inogic.com\/blog\/wp-content\/uploads\/2019\/11\/10Auto-Capturing-Emails-In-Dynamics-365-768x502.png 768w, https:\/\/www.inogic.com\/blog\/wp-content\/uploads\/2019\/11\/10Auto-Capturing-Emails-In-Dynamics-365-660x431.png 660w\" sizes=\"(max-width: 825px) 100vw, 825px\" \/><\/p>\n<h2><strong>Conclusion<\/strong><\/h2>\n<p>In this way, \u2018Auto Capture\u2019 help us to automatically track emails of relevant records and keep it private unless user tracks it.<\/p>\n<h2 style=\"text-align: left;\"><div class=\"su-heading su-heading-style-default su-heading-align-center\" id=\"\" style=\"font-size:15px;margin-bottom:5px\"><div class=\"su-heading-inner\">Cut short 90% of your manual work and repetitive data entry!<\/div><\/div><\/h2>\n<p style=\"text-align: left;\"><em>Get 1 Click apps and say goodbye to all repetitive data entry in CRM &#8211;<\/em><br \/>\n<em><strong><a href=\"https:\/\/www.inogic.com\/product\/productivity-apps\/click-2-clone-microsoft-dynamics-crm-records\" target=\"_blank\" rel=\"noopener noreferrer\">Click2Clone<\/a> <\/strong>\u2013 Clone\/Copy Dynamics 365 CRM records in 1 Click<\/em><br \/>\n<em><strong><a href=\"https:\/\/www.inogic.com\/product\/productivity-apps\/click-2-export-microsoft-dynamics-crm-reports\" target=\"_blank\" rel=\"noopener noreferrer\">Click2Export<\/a><\/strong> \u2013 Export Dynamics 365 CRM Report\/CRM Views\/Word\/Excel template in 1 Click<\/em><br \/>\n<em><strong><a href=\"https:\/\/www.inogic.com\/product\/productivity-apps\/undo-restore-recover-deleted-dynamics-365-crm-records\" target=\"_blank\" rel=\"noopener noreferrer\">Click2Undo<\/a><\/strong> \u2013 Undo &#038; Restore Dynamics 365 CRM data in 1 Click<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Introduction If you are looking to keep your email messages private then here is the latest feature of Dynamics 365 CRM &#8211; \u2018Auto Capture\u2019 by which you can view and keep your email message private against relevant entity record unless you convert it into Tracked email. Note: To use this feature, make sure your Server\u2026 <span class=\"read-more\"><a href=\"https:\/\/www.inogic.com\/blog\/2019\/11\/auto-capturing-emails-in-dynamics-365-crm\/\">Read More: Auto Capturing Emails In Dynamics 365 CRM &raquo;<\/a><\/span><\/p>\n","protected":false},"author":13,"featured_media":21007,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[16,18],"tags":[545],"class_list":["post-20998","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-dynamics-365","category-dynamics-365-v9-2","tag-dynamics-365-crm"],"aioseo_notices":[],"aioseo_head":"\n\t\t<!-- All in One SEO 4.9.8 - aioseo.com -->\n\t<meta name=\"description\" content=\"Introduction If you are looking to keep your email messages private then here is the latest feature of Dynamics 365 CRM - \u2018Auto Capture\u2019 by which you can view and keep your email message private against relevant entity record unless you convert it into Tracked email. 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